HIPAA
Aligned
BAA
Included
AES-256
Encrypted
Medical office scheduling softwarefor multi-provider clinics
Set each provider’s working days and split time slots, then book patients against that availability. Built for offices that mix doctors, nurses, and therapists in one visit — not a consumer calendar with a medical skin.
Roles
Doctor, nurse, OT, PT, and admin in one directory
Split shifts
More than one start/end pair on the same weekday
Shared visits
Second clinician booked against the same slot
14 days
Trial length once the office schedule is live
A medical office is not one person’s Google Calendar
Conflicts appear when two clinicians are assumed free, or when Tuesday hours exist only in someone’s head. The software has to store hours on the user.
Without a dedicated workflow
- Hours living in a paper binder next to the phone
- Double-books because the nurse’s lunch is not in the system
- One login shared by the whole front desk
- No reset-password path when a temp leaves
With VCare Health
- Working days and extra slots stored on the provider
- Unavailable participants shown before you save
- Named roles instead of a shared inbox password
- Reset password and invited vs active status
Office-hours logic buyers actually ask for
This spoke is narrower than “healthcare scheduling software.” It is about how a medical office encodes who works when.
Hours belong to the user
Monday 9–6 and a second Tuesday window are settings on the clinician, not a note in the appointment title.
Split shifts without a hack
Add another time slot on the same weekday when the office closes for lunch or runs an evening clinic.
Roles match the floor
Occupational therapist, physical therapist, nurse, doctor, and admin are first-class — not one “staff” label.
Access is not the schedule
Reset password and soft-delete filters sit next to the directory so a departed user does not keep a live login.
Provider working hours, including split shifts
Start and end times per weekday, plus extra slots. This is clinic availability — not a staff-shift product.
How the workflow runs
Create the user with a clinical role
Doctor, nurse, or therapy role determines what they can open. Invited users show until they accept.
Set working days
Start and end times per weekday. Add a second slot when the day is split.
Book against those hours
Add Appointment uses the primary provider and flags extra participants who are already busy.
Remind from the same office clock
Reminder timing is relative to the appointment, which already respects the provider’s day.
See this workflow on a live schedule — book a demo or start a 14-day trial.
Capabilities that belong on this page
Working days and split slots
Encode real clinic hours, including a second window on the same weekday.
Role-based directory
Admin, doctor, nurse, OT, and PT with modify, delete, and reset password.
Shared visits
Book an additional clinician at the same time as the primary provider when the visit is joint.
Conflict visibility
See who is unavailable at the primary provider’s time before you force a double-book.
HIPAA-aligned admin
Access control is part of scheduling, not a separate “IT later” project.
Office-aware reminders
Confirmations still go to the patient; the slot they confirm already sat on office hours.
The staff directory behind those hours
OT, PT, nurse, doctor, and admin with phone, email, Active or Invited, and Reset Password.
Medical office vs generic calendar
Consumer calendar
- One person’s availability only
- No clinical roles
- No BAA for patient names
- Invites that leak to personal Gmail
Medical office software
- Per-provider hours and roles
- Joint visits with OT/PT/nursing
- BAA before PHI is stored
- Clinic-owned accounts and reset password
Side-by-side
| Capability | VCare Health | Generic calendar |
|---|---|---|
| Working hours | Per user, split slots | One person’s free/busy |
| Roles | Clinical + admin | Owner / guest |
| Joint visit | Additional participants | Separate events |
| Patient reminders | Native workflow | Manual or add-on |
| HIPAA BAA | Included | Rarely |
Ready to evaluate on your own patient list? Start a 14-day trial.
Simple, caring pricing
Transparent, flat monthly pricing with everything you need to automate your front desk. A single full-time receptionist costs $35,000–$50,000 per year in salary alone — before benefits, overtime, and coverage for absences. VCare starts at a fraction of that with no per-minute billing, no setup fees, and no long-term contracts.
VCare Health is priced as a flat monthly subscription — no per-minute billing, no per-call fees, and no surprise overages. Every plan includes full 24/7 coverage, real-time EHR scheduling, and SMS confirmations from day one.
A full-time human receptionist costs $35,000 to $50,000 per year in salary alone. VCare delivers the same capacity — plus 24/7 after-hours coverage — starting at a fraction of that. Start with a free 14-day trial, no credit card required.
Frequently asked questions
Practical answers for practice managers comparing scheduling, reminders, and clinic automation.
Request your free tailored AI receptionist
No setup fees. No credit card required. We'll configure the AI for your practice and EHR before you pay a single dollar.
HIPAA
Aligned
BAA
Included
AES-256
Encrypted
Request your tailored AI receptionist
Submit the form and we begin configuring the AI for your practice, EHR, and call flows — free of charge.
Activate your 30-day free trial
We connect your EHR, share portal access, and send setup instructions. You'll receive a page link and credentials. Typical onboarding within a few business days.
Continue or wrap up after 30 days
Run live patient calls during the trial. After 30 days, choose a plan or end with no obligation — no credit card required at sign-up.
Choose how you want to launch VCare
Start on your own timeline
For solo and small practices
- •14-day free trial — no credit card required
- •Connect your EHR and go live in days
- •Same phone line — no workflow changes
We onboard with you
For multi-location groups & health systems
- •Dedicated onboarding for your EHR and call flows
- •HIPAA-aligned setup with BAA before go-live
- •Change management across departments
Ready to transform your clinic?
Send us a message and we'll get back to you within one business day — or book a time directly on the calendar.
Send us a message
Book a meeting
Scheduling powered by Google Calendar. You'll receive a confirmation email with meeting details.
See this workflow on your schedule
14-day trial. No credit card. A Business Associate Agreement is signed before patient data moves.
No credit card required • 14-day free trial • Cancel anytime