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Scheduling software for home carebuilt around the visit, not the shift
Home-care agencies need a series the family can confirm — not a spreadsheet of clock-in rows. Set weekly repeats, choose how the series ends, and attach a second clinician when the visit is shared.
Weekly
Monday patterns families can remember
Ends
After N visits or on a calendar date
Two clinicians
Shared visit when therapy joins the aide
CONFIRM
SMS reply instead of a doorstep surprise
Home care fails when the family is not on the same series as the agency
A missed visit is rarely just an empty hour. It is a caregiver who traveled and a household that did not know the time moved.
Without a dedicated workflow
- Series living only in the scheduler’s head
- No clear end, so visits continue after discharge
- Therapy added verbally, never on the visit
- No CONFIRM, so the first signal is an empty driveway
With VCare Health
- Weekly repeat with an explicit end
- Each occurrence dated for the household
- Second clinician on the same visit
- SMS or voice before the window
Family cadence is the product, not the timesheet
The home-care page is written for agencies and families. Caregiver scheduling next door is written for matching the worker and catching conflicts.
How the series ends
After a count, on a date, or reviewed as ongoing. Discharge should be a setting, not a forgotten standing order.
Same weekday, spoken simply
Families remember “Mondays.” The software still stores exact start times when week four has to move.
Voice still matters at home
Older adults in the house may not use SMS. A 4-hour voice step is a real configuration, not a slogan.
Not EVV theater
We schedule and remind the visit. Electronic visit verification mandates are a separate compliance stack.
Weekly repeats with a clear end
Weekly on Monday, end after a count or on a date. Save a batch, then extend — do not clone twenty rows by hand.
How the workflow runs
Set the weekday pattern
Weekly on Monday (or custom). Name the patient and the primary clinician who will be in the home.
Choose how it ends
After N visits or on a date so the book does not outlive the authorization.
Add therapy when needed
A shared visit attaches OT or PT to the same occurrence the aide already holds.
Remind the household
Configurable SMS, email, or voice so someone in the house can CONFIRM before the team leaves the office.
See this workflow on a live schedule — book a demo or start a 14-day trial.
Capabilities that belong on this page
Weekly repeats with an end
Ends after a count or on a date. The UI saves a batch, then you can extend — you do not invent 24 clones.
Home-visit shaped
The unit is a visit in a residence, not a chair in a waiting room — same data model, different copy.
Shared home sessions
Second clinician when the plan of care requires two people in the house.
Occurrence-level times
Week four can move 30 minutes without rewriting the whole standing order.
Household CONFIRM
Reply from SMS or press 1 on a voice reminder. Staff see YES in the inbox.
Voice for the house
A late voice step reaches people who will not open a text. Timing stays editable.
The series the office sees after save
Nested visits with their own times — the family-facing cadence has an operational list behind it.
Home-care visits vs caregiver shift boards
Shift board
- Who is clocked in this hour
- Open shift to the pool
- Mileage as the primary object
- No family confirmation
Home-care visits
- Which household on which weekday
- When the series stops
- Who else is in the home
- Whether someone confirmed
Side-by-side
| Capability | VCare Health | Clock-in tools |
|---|---|---|
| Buyer | Agency + family cadence | Workforce / payroll |
| End of series | Explicit | Shift ends at punch |
| Family message | Native CONFIRM | Rare |
| Second clinician | Shared visit | Second punch |
| BAA | Included | Varies |
Ready to evaluate on your own patient list? Start a 14-day trial.
Simple, caring pricing
Transparent, flat monthly pricing with everything you need to automate your front desk. A single full-time receptionist costs $35,000–$50,000 per year in salary alone — before benefits, overtime, and coverage for absences. VCare starts at a fraction of that with no per-minute billing, no setup fees, and no long-term contracts.
VCare Health is priced as a flat monthly subscription — no per-minute billing, no per-call fees, and no surprise overages. Every plan includes full 24/7 coverage, real-time EHR scheduling, and SMS confirmations from day one.
A full-time human receptionist costs $35,000 to $50,000 per year in salary alone. VCare delivers the same capacity — plus 24/7 after-hours coverage — starting at a fraction of that. Start with a free 14-day trial, no credit card required.
Frequently asked questions
Practical answers for practice managers comparing scheduling, reminders, and clinic automation.
Request your free tailored AI receptionist
No setup fees. No credit card required. We'll configure the AI for your practice and EHR before you pay a single dollar.
HIPAA
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BAA
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AES-256
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Request your tailored AI receptionist
Submit the form and we begin configuring the AI for your practice, EHR, and call flows — free of charge.
Activate your 30-day free trial
We connect your EHR, share portal access, and send setup instructions. You'll receive a page link and credentials. Typical onboarding within a few business days.
Continue or wrap up after 30 days
Run live patient calls during the trial. After 30 days, choose a plan or end with no obligation — no credit card required at sign-up.
Choose how you want to launch VCare
Start on your own timeline
For solo and small practices
- •14-day free trial — no credit card required
- •Connect your EHR and go live in days
- •Same phone line — no workflow changes
We onboard with you
For multi-location groups & health systems
- •Dedicated onboarding for your EHR and call flows
- •HIPAA-aligned setup with BAA before go-live
- •Change management across departments
Ready to transform your clinic?
Send us a message and we'll get back to you within one business day — or book a time directly on the calendar.
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Book a meeting
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See this workflow on your schedule
14-day trial. No credit card. A Business Associate Agreement is signed before patient data moves.
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