HIPAA
Aligned
BAA
Included
AES-256
Encrypted
Caregiver scheduling softwarefor visit series, not shift swaps
Home-care and clinic caregivers often need the same patient, same weekday, several times — sometimes with a nurse or therapist on the visit. VCare books that series and shows each occurrence instead of cloning one slot by hand.
Series
Every week on Monday, N times — as nested visits
Conflicts
Unavailable caregivers stay visible before save
Shared
Doctor + nurse on the same occurrence
Remind
Family SMS/voice can attach to each visit
Caregiver search intent is usually “who sees this patient,” not “who is on the clock”
Shift marketplaces optimize coverage. Visit software has to keep the series honest when week three moves by 30 minutes.
Without a dedicated workflow
- Spreadsheet series that drift out of date
- A second clinician added in a chat thread, not the record
- No warning when the OT is already booked
- Families calling because nobody reminded them
With VCare Health
- Expanded series with 1/5…5/5 rows
- Additional participants on the visit
- Grey “unavailable” before you force a conflict
- Configurable reminder steps on each occurrence
Built around the caregiver–patient pair
This is not an open-shift board. It is a repeating visit with optional extra hands in the room (or in the home).
Series first
“Every week on Monday, 5 times” becomes five dated rows. Times can differ inside the series when the home visit is not identical.
Conflict before save
Search nurse/PT/OT and see who is already busy at the primary caregiver’s time. Silent double-books are the failure mode we designed against.
Shared visit checkbox
Schedule the second clinician at the same time as the primary when the visit is joint — ABA and home health both need this.
Not payroll
We will not claim overtime rules or clock-in. If that is the RFP, this page is the wrong vendor on purpose.
A series that expands into real visits
Every week on Monday, 5 times becomes nested rows with their own times and extra participants.
How the workflow runs
Create the series
Pick the patient, primary caregiver, and a weekly pattern with an end after N visits or on a date.
Add extra hands
Search additional participants. Unavailable people stay visible instead of disappearing.
Review the expanded list
Each occurrence has its own date and time so week three can move without rewriting the whole series by hand.
Remind the household
SMS, email, or voice steps can fire before each visit so a missed home session is a visible cancel, not a surprise.
See this workflow on a live schedule — book a demo or start a 14-day trial.
Capabilities that belong on this page
Weekly and custom repeats
Daily, weekly on a weekday, or custom — with an end after a count or on a date.
Multi-caregiver visits
Doctor + nurse, or therapist + aide, on the same occurrence.
Unavailable shown early
Conflict state is a first-class UI, not an error after save.
Nested series in the list
Expand 5 Visits to see 1/5 through 5/5 without leaving the appointments list.
Household reminders
Configurable channels so families can CONFIRM from SMS.
Home or clinic
Same series model whether the visit is in-office or in the home.
See who is unavailable before you book
Additional caregivers who conflict with the primary time stay on screen — not a silent overwrite.
Visit series vs shift marketplace
Shift software
- Who picks up Saturday coverage
- Hourly pay and overtime
- Open shift blast to a pool
- Clock-in geofence
Caregiver visit software
- Which patient on which weekday
- Who else attends that visit
- Whether the household confirmed
- What happens when week 4 moves
Side-by-side
| Capability | VCare Health | Shift marketplaces |
|---|---|---|
| Unit of work | Patient visit series | Employee shift |
| Second clinician | Additional participant | Second shift row |
| Conflicts | Shown before save | Coverage gaps |
| Family SMS | Native | Unusual |
| HIPAA BAA | Included | Often missing |
Ready to evaluate on your own patient list? Start a 14-day trial.
Simple, caring pricing
Transparent, flat monthly pricing with everything you need to automate your front desk. A single full-time receptionist costs $35,000–$50,000 per year in salary alone — before benefits, overtime, and coverage for absences. VCare starts at a fraction of that with no per-minute billing, no setup fees, and no long-term contracts.
VCare Health is priced as a flat monthly subscription — no per-minute billing, no per-call fees, and no surprise overages. Every plan includes full 24/7 coverage, real-time EHR scheduling, and SMS confirmations from day one.
A full-time human receptionist costs $35,000 to $50,000 per year in salary alone. VCare delivers the same capacity — plus 24/7 after-hours coverage — starting at a fraction of that. Start with a free 14-day trial, no credit card required.
Frequently asked questions
Practical answers for practice managers comparing scheduling, reminders, and clinic automation.
Request your free tailored AI receptionist
No setup fees. No credit card required. We'll configure the AI for your practice and EHR before you pay a single dollar.
HIPAA
Aligned
BAA
Included
AES-256
Encrypted
Request your tailored AI receptionist
Submit the form and we begin configuring the AI for your practice, EHR, and call flows — free of charge.
Activate your 30-day free trial
We connect your EHR, share portal access, and send setup instructions. You'll receive a page link and credentials. Typical onboarding within a few business days.
Continue or wrap up after 30 days
Run live patient calls during the trial. After 30 days, choose a plan or end with no obligation — no credit card required at sign-up.
Choose how you want to launch VCare
Start on your own timeline
For solo and small practices
- •14-day free trial — no credit card required
- •Connect your EHR and go live in days
- •Same phone line — no workflow changes
We onboard with you
For multi-location groups & health systems
- •Dedicated onboarding for your EHR and call flows
- •HIPAA-aligned setup with BAA before go-live
- •Change management across departments
Ready to transform your clinic?
Send us a message and we'll get back to you within one business day — or book a time directly on the calendar.
Send us a message
Book a meeting
Scheduling powered by Google Calendar. You'll receive a confirmation email with meeting details.
See this workflow on your schedule
14-day trial. No credit card. A Business Associate Agreement is signed before patient data moves.
No credit card required • 14-day free trial • Cancel anytime